A factory visit is the single best risk-reduction step before placing a large order — but only if you know what to actually look for. Here’s the checklist experienced buyers use.
Before You Arrive
- Request current compliance certificates (BSCI, SEDEX, OEKO-TEX, ACCORD/RSC) and verify dates — not just that a certificate exists, but that it hasn’t expired.
- Ask for the factory’s actual production capacity and current order book — a factory quoting a lead time that doesn’t match their visible workload is a red flag.
On the Production Floor
- Machine-to-worker ratio and floor organization — a well-run floor is visibly organized, with clear work-in-progress flow, not piles of unsorted garments.
- Fire safety infrastructure — marked exits, unobstructed stairwells, visible fire extinguishers and alarm systems, and functioning emergency lighting.
- Sample room vs. bulk production line — confirm the quality you were shown in samples is realistically achievable on the actual bulk line you’ll be assigned to, not just the factory’s best showcase line.
Quality Systems
- Ask to see their in-line inspection records for a recent order — a factory with real quality discipline can produce these without hesitation.
- Check fabric and trim storage conditions — proper humidity/cleanliness control affects shrinkage and staining risk long before cutting starts.
Worker Conditions
Beyond what a compliance certificate states on paper, walk the floor: are workers wearing appropriate PPE for their task, is drinking water freely accessible, are washroom facilities clean and unlocked? These are quick visual checks that tell you more than a document ever will.
Frequently Asked Questions
Do I need to visit in person, or can a sourcing partner do this for me?
Both work — many buyers rely on their sourcing partner’s ongoing factory relationships and audit history, and visit in person for larger or first-time orders. A good buying house should welcome either approach.
How often should an approved factory be re-audited?
Most compliance frameworks recommend annual re-audits at minimum, with additional checks after any major change in ownership, capacity, or workforce.